Flexera One SaaS Management
Get control of SaaS and AI costs
Detect known and shadow SaaS and AI usage to cut waste.
Visibility to SaaS and AI use
Identify waste
Take control of AI usage across your organization
AI-powered applications are spreading fast—often without visibility or governance. Discover where AI is being used, understand the risk and cost implications, and ensure usage aligns with company policies. Flexera helps you manage emerging AI spend, reduce exposure, and bring uncontrolled AI usage back under control.
Renew like a boss
Reduce SaaS spend without losing business value
Eliminate wasted licenses, optimize renewals, and take control of rising SaaS costs. With clear insight into usage and spend, you can confidently right-size licenses, remove redundancy, and negotiate from a position of strength—delivering measurable cost savings across your organization.
Prevent audit fines
Complete visibility across your SaaS estate
Discover and manage every SaaS application in use—including shadow IT and unsanctioned tools. Gain a unified view of users, spend, and risk so you can make informed decisions, improve governance, and reduce security and compliance exposure.
Most loved capabilities
Comprehensive SaaS and AI discovery
Uncover your complete SaaS and AI footprint using multiple discovery methods - including financial data, API connectors (including a Universal Connector), browser extension, connections to SSO and CASB technologies and the Flexera agent. By combining these approaches, you get a more complete and accurate inventory than relying on a single source - so previously unknown applications in use are brought to light.
Deep usage insights across known and shadow apps
Go beyond basic visibility with detailed usage insights for both managed and unmanaged applications. Powered by Flexera’s application recognition and enrichment database, you can analyze activity across free, paid, and shadow SaaS - helping you understand what’s really being used, by whom, and where value is being realized.
Hybrid application usage and cost metrics
Get a unified view of online and installed application usage for hybrid applications such as Microsoft 365 and Adobe Creative Cloud. Connect usage data with financial and contract information to understand your total cost, optimize licensing decisions, and manage applications consistently across your hybrid estate.
Actionable optimization recommendations
Identify underused licenses, find downgrade opportunities from expensive bundles and align application use to the most cost-effective subscription. With detailed usage insights, you can reduce audit risk and spend the right amount with your most expensive SaaS vendors including ServiceNow, Salesforce, and Microsoft.
Renewal and contract management
Stay ahead of upcoming renewals with clear visibility into contract renewal dates, and actual usage. Keep contract details up-to-date with AI-based invoice and contract ingestion and integrations with procurement vendors to include SAP Concur and Coupa.
Unified SaaS, ITAM and FinOps insights
Bring application usage, spend, and entitlement data together in a single platform that covers your on-premises, SaaS, AI and cloud technology stack.
See how Flexera One SaaS Management customers drive significant savings with minimal effort.
KCB Group
$23.3M IT cost savings with 98% visibility
“With Flexera, there’s no single technology vendor today who can just pull out a card to audit us and we fail to defend that based on the data that we have.”
Dedan Muriuki Kanyuira Senior Manager, IT SAM
MemorialCare
Reduced software audit response times from 8 weeks to less than 1 hour
“Had we not implemented Flexera, we would not have been prepared for software license reviews. This would have resulted in an unbudgeted expense of well over $3 million since implementation”
Terolyn Phinsee Sr. Senior Software Compliance Manager
How it works
Flexera One SaaS Management continuously discovers, analyses, and optimizes your SaaS environment - bringing together usage, spend, and contract data to quickly find waste and prevent overspending.
Discover everything in use
Automatically identify SaaS and AI applications across your organization using multiple data sources, including expense, SSO, and HR systems—ensuring full visibility, including shadow IT.
Analyze usage, spend, and risk
Combine application usage, license data, and spend insights to uncover waste, assess risk, and understand the true value of every application in your environment.
Optimize and take action
Right-size licenses, eliminate unused applications, and improve renewal outcomes with data-driven recommendations that help you reduce costs and maximize value.
Explore complementary products on the Flexera One platform
Frequently asked questions
Flexera goes beyond standalone SaaS management by bringing SaaS, IT asset management (ITAM), and FinOps together in a single platform. This unified approach provides deeper visibility across your entire technology estate and enables more effective optimization, governance, and decision-making - something point solutions cannot deliver.
Flexera helps you discover and monitor AI-powered applications across your organization, including unsanctioned use. By bringing AI usage into view alongside SaaS spend and governance policies, you can reduce risk, control emerging costs, and ensure AI adoption aligns with your organization's standards.
Yes. By analyzing license usage and application overlap, Flexera identifies unused or underutilized licenses and optimization opportunities. This enables you to reduce waste and control spend while ensuring users retain access to the applications they need to stay productive.
Flexera uses multiple data sources - including expense systems, SSO, and HR data - to uncover both sanctioned and unsanctioned applications. This multi-source approach helps identify shadow IT and ensures you have a complete and accurate view of your SaaS environment.
Flexera One SaaS Management uses a secure, cloud-based architecture. Customer data for SaaS Management capabilities is stored in Microsoft Azure, with additional services operating across AWS where required. Data is encrypted in transit and managed according to enterprise-grade security standards.
Flexera enables you to apply policies, automate workflows, and manage the full SaaS lifecycle - from onboarding to offboarding. By linking application usage with user and organizational data, you can reduce risk, improve compliance, and ensure consistent governance across your environment.
Informing IT, Transforming IT
Industry insights to help keep you informed
Let’s get started
Our team is standing by to discuss what you need and guide you through a demo of our industry-leading SaaS management platform.