SAP® Business Suite applications are among the most highly valued and widely used in many organizations. Without precise knowledge of how SAP systems are being used, organizations risk costly and unplanned expenses even after submitting the required License Administration Workbench (LAW) report to SAP. FlexNet Manager for SAP Applications allows enterprises to avoid overspending on SAP named user licenses and decreases the total cost of ownership of SAP software.
With FlexNet Manager for SAP Applications, organizations can centrally monitor and analyze the usage of their SAP systems to ensure an accurate and optimal license position is achieved. Insights into employee SAP use allow organizations to plan and budget for future SAP expenses and avoid buying licenses they don’t need.
FlexNet Manager for SAP Applications also helps enterprises chargeback software expenses internally based on actual use and demonstrate license compliance at any time. Flexera’s SAP optimization product is part of the FlexNet Manager Suite for Enterprises offering.
Benefits to the Organization
- Know exactly who is using SAP and to what extent
- Optimize ongoing SAP license costs
- Ensure compliance by assigning each user the optimal named user license
- Minimize duplicate users and idle licenses
- Accurately budget for future SAP license requirements
FlexNet Manager Suite helps businesses optimize licenses and maintain compliance to reduce costs across a wide range of applications and complex licensing models for thousands of vendors including the most popular ones such Microsoft, Adobe, IBM, Symantec, Oracle, SAP, and 20,000 engineering applications.
More Accurately Budget for Future Needs
As organizations grow and change, license requirements become a moving target. Until now, enterprises have had a limited view into SAP usage, forcing them to perform many manual, error-prone steps and make costly guesses about license needs and budget forecasts.
FlexNet Manager for SAP Applications provides agentless collection of SAP usage information without deploying transports to every SAP system. The solution analyzes actual user behavior based on which SAP transactions are used and for how long, authorization roles, module usage, and more. This allows organizations to accurately predict future SAP license needs and avoid unbudgeted surprises.
Optimize Named User License Classifications
SAP named user license definitions are vague and administrators are often left to determine which license type should be assigned to each user with little or no information to help them or to substantiate their decisions.
FlexNet Manager for SAP Applications takes the guesswork out of SAP license classification by identifying the optimal license type for each user based on real usage patterns, in compliance with the associated SAP contract and in a fully automated and repeatable way. By applying the recommended changes to its SAP systems, license administrators can be confident that future spend will be optimized and unnecessary purchases will be avoided.
As the top priority for the past 3 years, reducing the cost of ownership and complexity remains the key concern among SAP customers.
R. Ray Wang, Constellation Research, Software Insider Survey (2009)
Continuous License Compliance
As organizations evolve, license compliance status can become a complex issue, especially following a merger or acquisition. FlexNet Manager for SAP Applications provides a continuous view of license compliance that is regularly refreshed based on the latest information. An executive dashboard highlights key compliance metrics and indicates optimization opportunities that exist throughout an enterprise.
Minimize Duplicate Users and Idle Licenses
Companies regularly have inconsistencies between user information across multiple SAP systems, including usernames. This is particularly prominent in organizations where mergers and acquisitions have occurred. By identifying and eliminating these inconsistencies, FlexNet Manager for SAP Applications improves the ability for SAP to determine that multiple user accounts represent a single user, avoiding excess costs resulting from the same person being erroneously licensed multiple times.
Another common problem is tracking users that have changed job roles within the company and now need lesser SAP licenses or have left the company, resulting in licenses sitting idle. FlexNet Manager for SAP Applications identifies these users and recommends the lowest cost licenses that meet the end users’ needs, and spots idle licenses that can be returned to the license pool.
FlexNet Manager for SAP Applications enables organizations to predict the cost impact of changes to their license classification policies. The product allows “what-if” scenarios to be simulated, including best-case and worst-case simulations. User defined rule sets can be used to drive the simulations and can be archived for future use.
Preparing for SAP true-ups—creating the LAW report and sending it to SAP—can be an exhausting process. FlexNet Manager for SAP Applications minimizes the effort to prepare for an audit by automating the collection and processing of usage information. By reclassifying users based on their actual usage, eliminating duplicate users, and reclaiming unused licenses, organizations can ensure that the SAP LAW report is based on real usage data that has been analyzed to allocate the lowest cost license types.
Advanced IT Asset Management Capabilities
FlexNet Manager for SAP Applications is built on FlexNet Manager Platform, the foundation of the FlexNet Manager Suite for Enterprises—the industry leading in Software License Optimization solution. The Platform provides a broad range of IT Asset Management capabilities, including management of contracts and associated payments, reconciliation of license classifications against purchase order entitlements, business intelligence—including trend analysis, and detailed reporting. The Platform also provides a consolidated web portal that allows business users, license managers and SAP administrators to access a wealth of license management functions and reports. Users can also create their own business reports using a visual report builder.
FlexNet Manager for SAP Applications provides an administration console that allows SAP administrators to review and commit recommended changes to their SAP systems using a familiar SAP interface. This console offers a single point of control for administration functions across all SAP systems, such as running system measurements and activity checks.
Software License Optimization Services and Solutions
Software spending and license complexity continue to grow and organizations require best practice processes and next generation tools to gain control of their software estate. Flexera Software’s Software License Optimization Services provide the data and insights needed to understand the business value of a SAM and license optimization program, as well as the processes and roadmaps required for successful implementation.
License optimization services provide organizations with an accurate and optimized view of their license position, enabling them to reduce ongoing cost and risk and accelerate time to value. Our FlexNet Manager Suite for Enterprises is the only Software License Optimization product that automates and optimizes license and contract management processes to reduce software license, maintenance and audit costs, while maintaining license compliance.
Learn more about opt imizing your SAP investment.
Visit www.flexerasoftware.com/SAP or call a Flexera Software representative.
About Flexera Software
Flexera Software is the leading provider of strategic solutions for Application Usage Management; solutions delivering continuous compliance, optimized usage and maximized value to application producers and their customers. Flexera Software is trusted by more than 80,000 customers that depend on our comprehensive solutions — from installation and licensing, entitlement and compliance management to application readiness and software license optimization — to strategically manage application usage and achieve breakthrough results realized only through the systems-level approach we provide. For more information, please go to: www.flexerasoftware.com.